Frequently Asked Questions

  • What Happens with My Final Pay?

    If your departure from CCISD is between the 1st and the 15th of the month, you can expect payment on the 5thof the following month, if your departure is between the 16th and the end of the month you can expect payment on the 20th of the following month.  Please take note that there can be exceptions to this rule, and we will make every effort to make your final payment as prompt as possible.

     

    Paraprofessional/Auxiliary Employees

     

    Please reference the Current Payroll calendar.  Your final check is based on the AESOP, KRONOS and LEAVE Dates.  Please note that there can be exceptions to these rules, and we will make every effort to make your final payment as prompt as possible.

     

    All Employees

     

    When an employee who has used more leave than he or she had accumulated ceases to be employed by the District, the cost of the unearned leave days shall be deducted from the employee’s final paycheckYour check will continue to be direct deposited if that was the status at the time of your resignation/termination. If not, your check will be mailed to the address we have on file.

     

    Employees Completing a 170-197 Day Work Calendar

     

    Employees completing a 170-197 day work calendar may elect to receive a final paycheck on June 20 rather than through August. To make this election, the CCISD Exit Benefits and Payroll Form must be completed and returned to the Business Services Department by May 31.

     

    Access to Payroll Check Stubs and W-2 Information

     

    You may access the Employee Access Center online indefinitely after leaving CCISD. This is located at http://www.ccisd.net/for_employees. You will be able to view payroll check stubs as well as W-2 information. You may also use the Employee Access Center to change your mailing address. Please note that W-2’s are no longer mailed. They are only available on the Employee Access Center.

     

     

  • What Happens to My Health Care and/or Dependent Care Flexible Spending Accounts?

    Health Care Flexible Spending Accounts (FSA) and Dependent Care Spending Accounts (DCSA)

    If you have unused balances in your Health Care FSA account and/or your DCSA, you can be reimbursed for eligible expenses incurred prior to your termination date.

    FSA expenses incurred after your termination date will not be eligible for reimbursement unless you elect to continue your FSA through COBRA. Your FSA can be continued through the end of the calendar year in which you terminate IF you elect to continue the account through COBRA. You cannot continue your FSA after the end of the calendar year in which you terminate.  

    Participation in your DCSA ends on your termination date and any unused funds are forfeited unless you have eligible expenses prior to your termination date as stated above.

    IMPORTANT: You have ninety (90) days after your termination date to submit claims to Chard Snyder.

    For additional information contact:

    Chard Snyder
    3510 Irwin Simpson Road
    Mason, OH 45040
    Phone: (800) 982-7715
    Fax: (888) 245-8452
    http://www.chard-snyder.com

    Health Savings Accounts (HSA)

    If you have a balance in your HSA, those funds will not be lost; you will be able to use your debit card to pay for eligible health care expenses.  

    If you remain covered under a High-Deductible Health Plan (HDHP), you can continue to access your HSA funds through individual coverage or you can "roll over" funds from CCISD's HSA program to another employer's program. Even if your new employer doesn't offer an HSA-compatible HDHP, you can keep the money in your HSA and continue to use the funds for qualified expenses. However, you can no longer add money to the account until you are again covered by an HDHP.

    If you wish to move the funds to another account or have additional questions, call the telephone number listed on your HSA debit card.



  • What Happens to My Deferred Compensation Accounts?

    403(b) Account

    The money you contributed to your 403(b) is always yours, regardless of how long you have worked for CCISD. There are several things that you can do with your 403(b) after leaving your job.

    1. Leave your funds in the CCISD 403(b) plan.

    2. Rollover your 403b into a Traditional IRA. Contributions to Traditional IRA’s receive the same type of tax deferral treatment as contributions to 403b’s, so you may be able to roll over your money into a Traditional IRA and not owe additional taxes.

    3. If your new employer has a 403(b) plan, you can have your 403(b) rolled over into their plan if their plan accepts rollovers.

    4. Take a cash distribution. Be prepared for taxes to be withheld from it before you receive the money, and for possible penalties if you are under age 59 ½

    If you choose options #2, #3 or #4 above, you will need to complete the 403(b) Plan Distribution, Loan, Exchange, Transfer & Rollover Form found at www.jemtpa.com. Please follow the directions on this form.

    457 Plan


    The money you contributed to your 457 account is always yours, regardless of how long you have worked for CCISD. There are several things that you can do with your 457 account after leaving your job.

    1. Keep your money invested in the plan and if desired, continue to manage your money within the offered investment options.

    2. Rollover your 457 into an IRA.

    3. If your new employer has a retirement plan, you can have your 457 rolled over into their plan if they accept rollovers.

    4. Withdraw your money - subject to ordinary income tax.

    If you choose options #2, #3 or #4 above, you will need to complete the 457(b) RSP Distribution Form found at www.region10rams.org. Please follow the directions on this form.

    Deferred Compensation Plan Questions

    For questions about your 403(b) or 457 Account contact:

    Jem Resource Partners
    900 S Capital of Texas Hwy, Suite 350
    Austin, TX 78746
    Phone: (800) 943-9179
    Fax: (888) 989-9247

  • What Happens to My Leave Balances?

    Employees may be eligible for a payout of unused leave if certain criteria are met. For employees hired on or after May 1, 2001, eligible leave shall be paid in accordance with the 401(a) Distribution Options Table on Page 8. Eligible employees hired prior to May 1, 2001, will receive their accrued leave as a separate paycheck if they opted out of the 401(a) Sick Leave Payout Plan.

    Payment of Leave at Retirement

    Employees may be eligible for a payout of unused leave if certain criteria are met. For employees hired on or after May 1, 2001, eligible leave shall be paid in accordance with the 401(a) Distribution Options Table on Page 8. Eligible employees hired prior to May 1, 2001, will receive their accrued leave as a separate paycheck if they opted out of the 401(a) Sick Leave Payout Plan.

    Payment of Leave at Resignation

    A professional employee who resigns with at least five consecutive years of service in the District shall be paid for accumulated unused local sick leave at the certified substitute’s daily rate of pay, up to the number of contracted days in one school year.

    401(a) Distribution Options

    Upon retirement or resignation eligible employees shall receive a notice from PARS, the administrator of this plan, advising them that they may obtain a distribution of their accrued leave as one of three options:

    1. Lump sum cash distribution

    2. Roll over to IRA or other qualified plan

    3. Roll over to annuity product selected by PARS

    401 (a) Distribution Options

     Option  Fees  Advantages  Disadvantages
    Lump Sum Cash Distribution
     $25.00 1) Allows employee to
    immediately receive vested funds
    2) Funds not subject to 1.45%
    FICA Medicare Tax
    If employee not age 59 ½ or drawing TRS retirement:
    Distribution subject to income taxation
    20% IRS penalty for early distribution of retirement funds
    Roll over to IRA
    (not available if account value is $2,500 or less)
     3% 1) Defers income taxation
    2) Avoids 1.45% FICA Medicare tax
    3) Avoids 20% IRS penalty
    4) Employee maintains control of
    the investment options
    1) Employee must complete within 60 days of notice from PARS
    Roll over to PARS annuity
    (not available if account value is $2,500 or less)
     3% 1) Minimal paperwork
    2) Avoids 1.45% FICA Medicare tax
    3) Defers income taxation of account
    4) Avoids 20% IRS penalty
    1) Employee not able to select investment option
    2) Employee may not be familiar with provisions of the annuity product
           
           
  • What Happens to My Medical and/or Dental/Vision Benefits?

    Employees Who Terminate Prior to the End of Work Calendar

    If you terminate employment with the District before completing the number of work days assigned to your school year work calendar, your insurance and benefits will end at midnight on the last day of the calendar month in which your termination is effective.

    Employees Who Terminate On or After Last Day of the School Year

    For those employees that have terminated employment on or after the last day of the school year, the District will terminate your benefits according to the schedule below.

    Scheduled Number of Days in
    School Year Work Calendar

     Benefits end at Midnight on:

    230+ Days

     June 30

    198-220 Days/Technology 230 Days

     July 31

    170-197 Days/M&O 220 Days/M&O 230 Days/Transp. 215 Days/Transp. 230 Days

     August 31

     

     


    You may elect to change your benefits termination date to something other than the one listed in the schedule above. The premiums for any additional months of coverage will be deducted from your final paycheck. You must make this election by completing the Exit Benefits and Payroll Form and returning it to the Business Services Department by May 31.

    COBRA Continuation Coverage

    You may choose to keep your benefits coverage longer by enrolling in COBRA (Consolidated Omnibus Budged Reconciliation Act of 1985). Under COBRA, you and all dependents that were covered on your plan may continue medical and/or dental/vision coverage for up to 18 months if elected. An election packet will be sent to you at your address of record within approximately 6 weeks from your termination date. The cost is 102% of the total premium, which includes the employee and employer portion, and an additional 2% service fee.

    If you are interested in continuing coverage, you should return the completed election form within 60 days of your receipt of the packet. You will then have an additional 45 days to remit the premium payment. Once payment is received, insurance coverage will be retroactively effective the day after your benefits expired.

    You will receive a Certificate of Creditable Coverage from Blue Cross/Blue Shield, which documents your prior coverage under Clear Creek ISD plan and may exempt you from a future plan’s restrictions on pre-existing conditions.

    Note:  If you were not a participant in medical and/or dental/vision as an active employee, you will not receive the COBRA offering for extended medical and/or dental/vision benefits. If you and your dependents were on the plan, and you yourself choose not to continue insurance coverage, your dependents may still elect to continue coverage if desired.

    The Cobra Administrator for Medical is:


    Blue Cross/Blue Shield
    Health Care Service Corporation
    P.O. Box 1180
    Marion, IL. 62959-7680
    1-555-541-7107
    7:30 a.m.-5 p.m. (Central Time), Monday through Friday
    E-mail: COBRA@bcbsil.com
    Fax: 618-998-2747

    The Cobra Administrator for Dental, Vision and Flex is:

    Aetna MB52
    151 Farmington Ave.
    Hartford, CT 06156
    1-800-429-9526

  • What Happens to My Life Insurance?

    Life Insurance Conversion

    Your Basic, Voluntary, Spouse, Child and AD&D life insurance coverage remains in effect for 31 days after the last day of the calendar month in which your termination was effective. You may apply for conversion of your Basic, Voluntary, Spouse and Child life insurance to an individual whole life insurance policy within that 31 day window. Evidence of insurability will not be required. There is no conversion available for AD&D insurance. You may convert all or any portion of your life insurance which was in force on the date your life insurance ceased. If you fail to apply within the 31 day time period, the option to convert is no longer available.

    Life Insurance Portability

    Instead of life insurance conversion, you also have the opportunity to continue your Voluntary Employee and Voluntary Spouse life insurance coverage (“portability”) under the Clear Creek group policy, subject to the amounts of coverage you had in force while actively employed. Portability of Basic life insurance is not available. Competitive rates apply, but will likely be higher than your current rates. You may also be entitled to purchase up to $50,000 of additional term life insurance. If you fail to apply within 31 days of your termination date, the portability option is no longer available.

    Applications for Conversion or Portability of Insurance

    After we receive notice of your termination, you will receive a letter from CCISD regarding your rights to conversion and portability of your life insurance benefits. To explore these options, you may contact Minnesota Life directly at (866) 293-6047 within 31 days of your termination date.

  • TRS Contributions

    If you are planning to retire, you need to contact the Teacher Retirement System of Texas (TRS) six months prior to your anticipated retirement date to allow yourself enough time to complete and submit all required forms. Start the retirement process by submitting a completed Request for Estimate of Retirement Benefits form (TRS 18) to receive a retirement packet. You may do this electronically, from the MyTRS section of the TRS website, or you may print Form TRS 18 from the forms section of the website, complete it and mail it to TRS.

    After TRS receives your TRS 18, you will receive a retirement packet with the forms you need to select your retirement date and your retirement payment plan. When you receive your retirement packet, follow the instructions in the packet. You will need to send TRS a copy of your birth certificate, as well as a copy of the birth certificate of your beneficiary if you select Option 1, 2, or 5 as your annuity payment plan. Please write your social security number on any birth certificate you submit.

    If you plan on retiring and have questions regarding retirement please contact:

    Harriet Macik
    CCISD Payroll Coordinator
    (281)284-0194
    hmacik@ccisd.net

    If you are leaving employment but aren’t retiring

    If you are leaving employment but aren’t retiring, you have three options:

    • Leave your contributions in your plan.

    • Transfer the funds from your plan to another eligible retirement plan (such as a 401(k) plan or an Individual Retirement Account (IRA)).

    • Withdraw the accumulated contributions in your member account. Refunded amounts are subject to 20 percent federal income tax withholding. Also, a 10 percent early withdrawal penalty assessed by the IRS may also apply for members who terminate Texas public education employment before age 55.

    If you wish to withdraw your teacher’s retirement, you can call 1-800-223-8778, or go online to the TRS website to obtain the forms.

    Working After Retirement

    Service retirees may work without limit for an employer not covered by TRS without losing any monthly annuity payments. Disability retirees may work an unlimited amount of time for an employer not covered by TRS but may be subject to a compensation limit.

    Generally, all retirees, both normal-age and early-age, must wait one full, complete calendar month after retirement before returning to work. Please note that you must observe TRS restrictions on negotiating for future employment, or you could revoke your retirement.

    For more information about working after retirement, refer to the TRS Employment After Retirement brochure located at TRS Publications.

  • What Happens to My Cancer Insurance?

    Your cancer insurance through Allstate will terminate on the last day of the month that your date of termination occurs.

    You may continue your Allstate cancer insurance coverage through portability. Allstate provides portability coverage under which the benefits, terms and conditions will be the same as those provided under the policy when your insurance terminated. Allstate must receive a written request and payment of the first premiums for the portability coverage not later than 30 days after such termination. Portability coverage may include any eligible dependents who were covered under the policy. Coverage will be effective on the day after insurance under the policy terminates.

    Premiums for portability coverage are due and payable in advance. For more information about continuing your Allstate Cancer Plan, please contact:

    Allstate
    1776 American Heritage Life Dr.
    Jacksonville, FL 32224
    Phone: (800) 521-3535
    https://www.allstateatwork.com

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